Understandably there are times for many home exchangers when they are unable to check email regularly. If using a work address to log on to Home Base Holidays, many set auto responder messages when not in the office. The only problem is that an out of office reply to an alert message will not be seen by the member who sent the exchange offer message via the private messaging system.
An example of an auto responder reply:
'Thanks for your email. I’m cycling round the Finnish archipelago from Aug 6-20th and schelping round Turkey Aug 24th-Sept 7th. The Features team are also having a well earned rest. The prog is off air till Sept 12th so best to cool your jets till just before then!'
The member waiting anxiously for a reply to their offer won’t know they should ‘cool their jets’ but is likely to think the recipient is just inconsiderate, not taking the time to reply even with a simple ‘no thanks’ to the offer!
If you are going to be away, and not checking email for some time, it's a good idea to log on and edit your listing to add details of when you won’t be available or, if you aren’t currently looking for an exchange, log on and tick the ‘Exchange request fulfilled’ box on your form (you can un-tick it when ready to consider exchange offers again). This should deter members from contacting you during this period or at least alert them to the fact that you are unlikely to read or respond to their home exchange offers immediately.